What a monday.com build costs, in numbers.

Packages and prices

Foundation, Overhaul and Full System show starting prices. The free review sets your fixed quote, so you never pay for a discovery phase just to get a quote.

The same prices are on the home page. The rest of this page shows what each package includes and what it leaves out.

The free review and your fixed quote

The free 30-minute review is a recorded call. Bring your project list as it is today. You'll leave with a written list of what to build first and a straight answer on whether monday.com is right for you. Some companies should buy nothing, and we tell them so on the call. The guide to when you do not need a monday.com consultant says who they are.

If a build fits, we then send a fixed quote for it. It starts from the package prices above and sets your final number before any work begins. It includes the move from your old tool and any custom pieces you need.

Custom pieces include a QuickBooks connection and a generator for contracts, proposals or quotes. An app that emails an installer's crews and reads their replies is another, and so is a feed from a lender's loan origination system. For an architect, the list also includes a clearance worksheet importer and a button that sets up each new project's board.

Before we build anything, we map your boards on paper and you approve the map. That map is the plan for the build.

Foundation, from $3,000, one week

Foundation gets the project list off the spreadsheet and out of the owner's head, and leaves billing for later. It's the smallest build that changes how the office runs on a Monday morning. We build it most often on monday.com, and in Asana, Airtable or Notion when the review shows one of them fits better. The price is the same, and the structure below uses monday.com's terms.

The master project board is a shared table with one row per project, numbered the way your office already numbers them. Each row carries its stage, milestone dates, the project lead, the client, the next action and what it's waiting on. The views come with it: active projects, the pipeline and a by-lead view each person can filter to their own work.

You name the stages. An installer's jobs run from lead to paid, a builder's from lead to warranty and a lender's loans from lead to funded. An architecture firm's projects run through pipeline, active, plan check, construction administration and closeout. The firm's board adds a design-phase column for the six phases (Pre-Design, Schematic Design, Design Development, Construction Documents and Plan Check, Construction Administration, Closeout). It also tracks the jurisdiction, with a view of projects in plan check.

The project intake form creates each new project's row, so nobody types a project into a spreadsheet again. You choose the three automations. Most companies pick these three:

• A reminder to the project lead when a project's next-action date passes.
• A notice to the company owner when a project reaches a key stage, such as won or invoiced.
• A project lead and a starting stage, set automatically when a project arrives through the form.

The dashboard shows projects by stage, by phase and by lead. The training is one recorded hour, which new staff watch instead of asking you.

Foundation leaves out billing, the log of what you're waiting on, partner tracking, proposals, moving your data and custom app code. Full System includes all of these except custom app code, which your fixed quote covers along with anything else the build needs.

Overhaul, from $5,000, one to two weeks

Overhaul is for a company that already pays for monday.com, Asana, Smartsheet, Airtable or ClickUp and wants its account fixed rather than started over. The setup grew one board at a time, and now it's messy, slow or half used. We keep what works and rebuild what's broken, and your data stays where it is. The steps below use monday.com's terms.

It starts with an audit of the account as it stands. We go through every board, automation, integration, permission and dashboard, and check which ones your team uses and which ones people work around. You get a written list of what to keep, what to rebuild and what to remove. You approve that list before we change anything.

Then we rebuild the boards and automations that are broken or that nobody trusts. We clear out duplicate boards, dead automations and broken integrations. We set up permissions and dashboards around how your company runs, so each person sees their own work and the owner sees every job. A recorded training shows your team the new setup.

Most overhauls take one week, and a large account with years of boards takes two. If you also need something the account has never had, such as billing by stage, we price it into your fixed quote. If you'd rather move off your current tool, that's Full System, which includes the move. The free 30-minute review sets your fixed quote, so you know the price before the audit starts.

Full System, from $7,000, two weeks

Full System is everything in Foundation plus the rest of how your company runs, with your data moved from spreadsheets or another tool. For a builder, it adds bid tracking, the RFI and change-order log, a subcontractor list with insurance dates and a private draws board. For a lender, it tracks loan conditions, transactions and referral partners, with rate-lock alerts. For a nonprofit, it tracks grants, programs, volunteers and governance.

At an architecture firm, Full System adds the six pieces below. With Foundation, they make the complete setup in our guide for architecture firms.

Fee and billing by phase. A private Contracts board holds each project's fee, retainer, fee type and fee phases. Fee phases stay separate from design phases. Real contracts bill on events (execution, submittal to plan check, ready to issue), not at the end of a drawing stage.

On the Payments board, every row is an invoice, and its line items (fee, reimbursable, additional service, discount) sit under it as subitems. The invoice schedule is built from the contract, with invoice numbers in your own convention. Line items map one to one onto QuickBooks.

QuickBooks Online has no native monday.com connector. A small custom app on monday.com's own app platform pushes invoices into QuickBooks and pulls paid status back out. That app is a custom piece, priced into your fixed quote. You connect your QuickBooks company once, and the app is yours afterward.

The CA log. RFIs, submittals and change orders each get a row with the person responsible, a status, the reviewing party and the date sent. A seven-day follow-up lands on that person's plate as a real task.

Consultant coordination. Structural, MEP, civil, Title 24 and landscape consultants become contacts linked to the projects they're on, with dated deliverables and a waiting-on column.

The proposal pipeline. An inquiry form on your website feeds it, and proposals are tracked from sent to won or lost with the estimate on each. A won proposal becomes a numbered project with its own board from your template. Generating the proposal PDF from the record and creating the board with one click are custom pieces, priced into your fixed quote.

Client approvals. Every deliverable that needs a sign-off is a task on the project board. Each has an approval column, an approved date and the client's reply in its update thread. The client approvals page shows how.

Permissions and dashboards. Every dollar figure lives on the private Contracts and Payments boards, and only the principal and the bookkeeper belong to them. The master project board shows the totals through mirror columns, which repeat a figure from a private board and stay blank for everyone else. One executive dashboard shows projects by stage, phase and health. It also shows total contracted, invoiced to date, collected to date and invoices by status.

Two weeks is the time from the recorded intake call to the recorded demo. Your part is the intake call, the demo and one review session where you click through the structure before we automate anything. You also make the decisions that come out of that session.

Moving your data from the old tool

Full System includes moving your data from spreadsheets, Asana, Trello, Monograph or another tool. With Foundation, we price the move into your fixed quote. For a typical company, the move fits inside the build window. Overhaul leaves your data in the tool you already use.

Three things set the size of the move, and your quote reflects them. First, the number of projects and tasks. Second, whether the source has structure worth keeping (sections, custom fields, phases) or is a flat list. Structure has to be mapped, while a flat list only has to be counted.

Third, attachments. We link files back to where they live instead of copying them into monday.com. Copying them in is usually a mistake, because files belong in Dropbox, Google Drive or a BIM platform. If you still want them copied, we add that to the quote.

The full method is on the Asana to monday.com migration page. In short, a script tracks every record by its ID in the old tool, so a half-finished run restarts without importing anything twice. We check the counts in both directions before calling it done. Archived work stays where it is, and we never delete anything in the old tool. For Studio Yona, a Los Angeles architecture firm, we moved 77 projects and 2,109 tasks out of Asana this way, with zero mismatches.

AI agents, $900 to set up, then $450 a month

An agent is a small program that watches one source and reads it with a language model. Then it writes rows or drafts onto the boards you already run on. The source can be your inbox, a partner's reply, an inquiry once the first call is done, an incoming document or the week's boards.

We build five agents:

• The inbox agent files each incoming email to the right job and drafts a follow-up when something has waited seven days. At an architecture firm, it files RFIs and submittals from the CA inbox.
• The partner chaser reads replies from consultants, subcontractors and suppliers, then updates whose move it is.
• The proposal drafter works from your fee template and your last three comparable projects.
• The document reader turns a city letter, a purchase order or a signed contract into the tasks each one asks for. For an architect, it turns the city's plan-check worksheet or correction letter into clearance items.
• The weekly company brief gives the owner one summary per job every Monday: what moved, what's waiting on whom and which invoices are due.

The guide to AI agents for architecture firms shows each one at work: what it watches and where a person approves.

Agents come only after Foundation, Overhaul or Full System, because an agent writes to boards we've built or rebuilt.

The $900 setup covers a verification script, run against twenty to fifty of your own emails or letters before the agent touches a live board. It also covers the written instructions the agent follows, which you own, and a one-week pilot. For the first few days of the pilot, the agent writes only drafts. After that, your team reviews every row it writes. Nothing an agent produces goes to a client, a partner or a city until a person sends it.

After the pilot, the $450 monthly fee keeps each agent accurate. A new partner, a new letter layout or a change to the follow-up wording is covered by that fee, not a new build.

Two running costs are paid elsewhere. monday.com meters its AI actions and bills the credits on your plan, at the rates on monday.com/pricing. A custom agent's use of the language model is billed at cost to your own account with the AI provider.

The care plan and work after the build

The care plan is $600 a month for 4 hours or $1,100 a month for 8. It covers changes to columns and views, and new automations as you find the next thing to automate. It also covers questions by email and fixes for whatever a well-meaning staff member broke. Agent upkeep is in each agent's own monthly fee, not in these hours.

The quarterly review is a one-hour call. We check the account's own activity log for the boards, views and automations used in the last 90 days. Then we delete what nobody touched and fix the three things that annoyed people most. Within a year, a system that's never pruned gets as cluttered as the spreadsheet it replaced.

Work after the build goes under the care plan or gets its own fixed quote before it starts. That includes a workflow added later, such as a second city's permit process. It also includes a connection to software the packages leave out, built with the integration tool Make, and one-to-one training for a new office manager.

What a 10-person company spends in year one

Seats are the part most price pages leave out. Pro is the lowest monday.com tier with private boards, time tracking, formula columns and dashboards that combine up to 20 boards. Private boards are what keep fees away from staff. Pro is $19 per seat per month billed annually, as shown on monday.com/pricing on October 7, 2026.

Standard is $12, but private boards start at Pro. Standard also caps automations at 250 actions a month, which a company of ten uses up in a week. So for 10 seats: 10 x $19 x 12 = $2,280 a year, paid to monday.com.

The build totals are starting figures, because the packages show starting prices. Your fixed quote sets the exact number before we build, with any custom piece such as the QuickBooks connection priced in.

Those totals leave out the QuickBooks Online subscription, which you already pay if you invoice through it. They also leave out any third-party monday.com app you subscribe to during the build. Year two is seats plus whichever care plan you keep: $2,280 with no plan, $9,480 with the 4-hour plan. Each agent you keep adds $5,400 a year.

Compared with hiring an ops person

The alternative most owners weigh is hiring a person. The US Bureau of Labor Statistics puts the 2025 median pay for administrative services and facilities managers at $110,500 a year (BLS Occupational Outlook Handbook). A cheaper option is a part-time coordinator. At $30 an hour for 20 hours a week, that's $31,200 a year before payroll taxes and benefits.

That second figure is our arithmetic, not a statistic. Full System with a year of the 4-hour care plan starts at $16,480 in year one. That's 15 percent of the BLS median and 53 percent of the part-time figure. The build is paid once.

Hiring still makes sense. A person uses judgment, chases a late supplier on the phone, answers the client and notices what no column was built to capture. A system never forgets a seven-day follow-up and costs nothing in month two beyond the seats. It also never walks out the door with your project history in its head.

Most growing companies end up with both. The order matters: build the system first, so the person you hire later inherits a structure to run instead of a shoebox to sort.

Compared with the other ways to get your system built

What the fixed price does not cover

Your fixed quote covers the package and anything the build needs beyond it, such as the QuickBooks connection or another custom app. We agree on it in writing before work starts. No open-ended scope means no surprise invoices.

A company with multiple offices is outside the packages, because permissions and resourcing across offices are a different build. We quote it after the review. At enterprise scale, a project-accounting product built for that size often runs beside monday.com, and we'll tell you on the call if you need one. Prices stand until this page changes, and the date at the top is when we last confirmed them.